For businesses that carry non-perishable goods it’s tempting to order and carry surplus stock to help meet market demand and hit order fulfilment targets.
In some circumstances carrying excess stock can be a good thing: having all items in stock helps avoid costly back orders and keeps customers happy.
However, holding too much can have a number of negative implications, such as high carrying costs, over-investment in stock and poor cashflow. It therefore makes sense to look for ways to reduce inventory and keep levels under control!
There are many financial benefits to introducing stock reduction strategies – in particular focusing on your excess and obsolete items. Carrying lower volumes of excess inventory in your supply chain can lead to lower carrying costs, such as reduced storage costs and inventory service costs. With less working capital tied-up in goods sat in the warehouse, businesses will also have more money to invest in fast-selling lines or other areas of the business.
If excess inventory is managed effectively and stock levels are reduced, this can prevent an accumulation of obsolete stock which often has to be sold at a discounted price or even written off. It also helps keep cashflow healthy and has a positive impact on your end of year accounts!
Any organisation looking to lower costs across their supply chain and improve profit margins should, therefore, start by taking a closer look at how to reduce their stock levels. However, simply cutting inventory across your entire product range is not the approach to take. Instead, here are five strategic inventory reduction methods that are certain to drive cost savings.
There are many ways to reduce stock levels, but the key is to do so without harming your order fulfilment capabilities or service levels. Our top five inventory reduction strategies are:
Let’s look at each in more detail:
For most companies 80% of their revenue comes from 20% of their stock. Whilst these stats will vary to some degree, this is the theory behind ABC inventory analysis – a model that can be used to categorise your stock. Using ABC analysis you can classify your inventory items into three groups, based on their value to the business. A items are the most important in terms of the value they bring to your company, whilst C items are the least valuable. You can then prioritise the stock you carry, focusing on your A items to ensure better availability, than B and C. This could include reviewing their demand forecasts more frequently or interacting more regularly with suppliers to improve lead times.
If you’re looking for a more advanced form of inventory classification you could consider ABC XYZ analysis which takes into account forecastability (the likelihood demand will vary from the forecast). But for a more sophisticated means of inventory classification you’ll need to use inventory optimisation software to do the job automatically.
A tool such as EazyStock will prioritise which inventory items to carry, based on multi-dimensional criteria, such as demand types, pick frequency, demand volatility and cost to sell (or profitability). It will dynamically set stocking policies and adjust reordering parameters for every item in your warehouse
This makes it much easier to achieve high rates of order fulfilment (or service levels) without carrying large volumes of every inventory item. At the same time you can reduce levels of less important items, or simply not stock them at all, reducing inventory investment and saving on warehouse space.
Reducing your order cycles and order quantities is another popular inventory reduction strategy which also helps improve inventory turnover. Smaller, frequent ordering gives you more flexibility to meet changes in customer demand, whilst preventing a build-up of stock and keeping carrying costs under control.
However, such a strategy has its challenges:
In each of these cases, inventory optimisation software can help. For starters EazyStock has a powerful forecasting engine that uses a range of statistical algorithms to calculate demand, including seasonality and trends, to ensure replenishment meets market demand variances, no matter how subtle.
Secondly, EazyStock automatically calculates optimum order quantities based on a range of variables, including demand forecast, MOQs and order cycles. It’s price break feature is able to calculate whether a large order at a lower ‘price per unit’ will save you money, or if you’ll actually profit more from purchasing smaller quantities more frequently. It also has the ability to use economic order quantity functionality.
Finally, because the entire reordering process in EazyStock is automated, inventory management teams find they have the resource to order as frequently as required. Inventory planning and replenishment becomes less about crunching numbers and more about working with EazyStock’s results – managing by exception and making informed and timely decisions.
Supplier lead times have a big impact on the amount of stock you hold. For example, if lead times are long or continually fluctuate, you’ll need to carry more safety stock to cover the risk of run-out whilst you wait for your delivery.
The coronavirus outbreak has seen many UK businesses affected by increased lead times, with an overwhelming number suggesting they will re-evaluate their supply chains and look for ways to release their dependency on one supplier.
Faster, reliable lead-times give planners more flexibility when ordering inventory and offer a way to reduce stock levels and the associated costs.
EazyStock has a range of functionality to support with supplier order management. In particular it can dynamically track supplier lead times and adjust safety stock and reorder points accordingly, to help prevent stockouts.
Businesses that have multi-echelon (multi-tier) supply chains can find it difficult to optimise inventory levels at each stage, especially when ordering is decentralised using independent forecasts and planning models. Typically, planners only forecast and order for their part of the supply chain and this leads to a ‘bull-whip’ effect. This is when a small fluctuation in demand at the top of the supply chain has an augmented effect on the demand forecasts further down, as each planner orders ‘a little extra’ and inflates their forecasts to cover the risk of run-out. But when this is done at each echelon of the supply chain these ‘little extras’ amount to surplus stock.
Inventory optimisation software, such as EazyStock, enables inventory management teams to plan and manage inventory with one centralised view. Forecasting and reordering calculations can be based on point of sale demand data, not demand at each stage of the supply chain. And, with a view of stock levels across all echelons, inventory can be balanced out, so excess stock at one location can be redistributed to other sites, where levels of the same item are lower.
Obsolete inventory items are those that no longer have any customer demand. This typically occurs when a product is superseded by a newer model, or when tastes and fashions change and the drop in demand isn’t managed effectively.
To prevent a build up of obsolete stock it’s critical to understand where in the product life cycle each of your inventory items sit e.g growth, maturity or entering decline. As items begin to reach the end of their product life cycle you can put stock reduction strategies in place to manage slow-moving items. These could include launching sales promotions to generate demand, finding new markets where the product is still popular, or simply adjusting reordering parameters, so you’re reducing the amount of stock being ordered in line with the declining demand.
EazyStock automatically tracks inventory items through their product life cycle and then applies the most suitable demand forecasting algorithms, stocking policies and reordering parameters to ensure stock levels mirror future sales potential.
If you’re carrying excess and obsolete inventory, it’s important to get rid of it to improve stock turnover and to help with reduce stock levels overall. While selling obsolete stock at a reduced price may have a negative impact on your short-term profit margins, in the long-term it will have a positive effect on your bottom line.
There are many inventory reduction methods supply chain management teams can use to deliver cost savings – but there’s no silver bullet. Simply reducing the stock levels of all product lines is not the answer.
With an inventory optimisation tool you have the ability to optimise your inventory levels, so you have enough stock to meet upcoming demand, without building-up a surplus. If you’d like to understand more about the ‘health’ of your inventory, contact our experts who can carry out a stock health analysis. We’ll profile your current demand patterns, identify your top 25 excess inventory items and show you where you can cut back investment.